New Business:

1. Sierra County Board of Supervisors Title III Funding Request- Peter reported that approximately 50k will be appropriated on Tuesday, January 20, 2009.
   
   
2. Sierra County Fire Plan-All the fire districts need to provide a list of assets, and volunteers for Sierra County.
   1. JD will get an update on Fire District one.
   2. Municipal Service Reviews can be partially funded by the 50k from Sierra County.
   3. Calpine project will be used as the poster child.  Map was passed out with purple areas indicating more people interested in participating but the funding ran out.
   4. Foresters, Mike and Cindy will meet with Mr. McKinney today on W. Willow in Sierraville for possible future project.
   5. Pike City Fire District covers Alleghany- contact Tim Beals
      
      
3. Homeowner’s insurance in Sierra County-Fire insurance has reportedly been cancelled in Sierra City if no 100 foot clearance around Property.
   1. Peter reported 18 large trees next to houses in Sierra City needing removal.  The canopy cover results in fire insurance cancellations, however, removal is very expensive for homeowners
      
      
4. Contractor Protocol-Danielle will be the point person to gather other protocols which should include requirements for references, qualifications, experience, licensure, coverage on all vehicles, a contractor bid prospectus.
   
   
5. Community Assistance Grants- Cathy Rahmeyer will be contacted to provide information.
   
   
6. Collaboration with Sierra County on spring cleanup-chipping program-Dave Goicoechea would like to involve the FSC in a planned spring cleanup.
   1. FSC was granted 10k by USFS for communities, however, most of those funds have been used.
   2. Heather said Nevada City’s Waste Management provided funding.
      
7. Landowner contracts re: contractor selection-The consensus of the group was contracts would be sent out for public bid according to the         established contractor protocol, if a landowner meets all the criteria he may be considered for the project.
   
8. Grant Funding and Environmental Review requirements-Danielle reported the difficulties applying for grants requiring an approved CEQA document.
   1. Example: Sierra Nevada Conservancy needs proof of compliance with CEQA but entities are not willing to put their stamp of approval on documents.
   2. The “slam dunk” projects will be done while working simultaneously on getting categorical exemptions from CEQA on projects before applying to Sierra Nevada Conservancy.
   3. Downieville was mentioned as a long-term CEQA approved project.
      
9. Natural Resource Conservation Service (NRCS) funding-Cindy Noble- California funding of 5k is available to share between Plumas and Sierra    County for outreach programs. Examples: Presentations at the   Plumas/Sierra Fairgrounds, web or phone service.
   
10. Financial Report-Mike presented the financial check register to the group.  QuickBooks program will allow each project to be set up as a company or department to keep track of revenue and expenses.
    1. Lila will need to be given a 1099 form.
    2. Mike will resign as treasurer but will still keep the books
    3. Nancy Finney, Kathleen Goicoechea and Peter Huebner were added to the signature authorization list for banking.
       
11. Web site update, e-mail account, main e-mail account- Kevin from Nevada City developed the site; 13 e-mail accounts remaining on the SCFSWC.com web site.  Larry will be the main contact for e-mail information.  More web information is needed for the site.  Danielle will provide video on the operation of the equipment at the project sites.
    
12. Phone Number- a toll-free 800 number will be set up with AT & T message service.  Interim Director, Cindy Noble will be on the hook to answer the messages.

Old Business:

1. Contractor Reports:
   1. Heather reported one landowner for 90% of the Alleghany project  has specific requests: Ray the geologist to flag the property, no mechanical use, and he may want to bid on the project.  The other 10% of property owners are on board. Heather is waiting for an answer from the 90% property owner.
   2. The fifth quarterly report was completed and met the deadline of 12/31/08 for Alleghany.
   3. Danielle reported the last quarter and annual report was calculated and submitted on the Calpine project.
   4. In-kind sheets are needed to defray the 42k matching funds.  Peter will get the box of SCFSCW documents from Lila and give to Mike.  In-kind sheets were given to Lila last summer are probably still in the box.
      
2. Acceptance of Executive Director Resignation- the e-mail version will   be accepted as official resignation.
   
3. Board terms as per the bylaws-Cathy Rahmeyer will be consulted.
   1. The bylaws state no less than seven directors.  There are 2 vacancies available
      
4. Possible revisions to the bylaws-Each member will be e-mailed the bylaws to review, make changes, and send to Mike.